Apex CPA — Ivory & Sage Edition

??

? 12.4%

$284K

Revenue — April MTD

Goal: $310K · 91.6% attained

??

? 3

142

Active Clients

6 onboarding · 4 offboarding

?

? 5

247

Open Tasks

18 overdue · 34 due today

?

? 8.1%

1,482

Billable Hours — MTD

Utilization: 78.4%

?? Revenue Overview — 2025 ? Full Report

$350K

$260K

$175K

JAN

FEB

MAR

APR

MAY

JUN

Billed

Collected

?? Upcoming DeadlinesView All

APR15

Form 1040 Filing

Harrington Family Trust

1 day

APR18

Q1 Payroll Tax

Meridian Steel LLC

4 days

APR30

Corporate 1120

Coastal Ventures Inc.

16 days

MAY15

Partnership 1065

River Capital Partners

31 days

?? Active EngagementsView All

Client	Engagement	Progress	Status
HF Harrington Family HNW Individual	Tax Prep 2024	87%	In Review
MS Meridian Steel Corp · $12M ARR	Q1 Bookkeeping	54%	Active
CV Coastal Ventures LLC · Real Estate	Corporate Return	22%	Not Started
RC River Capital Partnership	Audit Prep 2024	100%	Complete

????? Team CapacityManage

SR

Sarah Reynolds

Senior CPA

92%

JL

Jake Liu

Staff Accountant

67%

TK

Tasha Kim

Tax Associate

81%

MP

Marco Patel

Audit Manager

45%

? Quick Actions

??Send Invoice

??New Request

?Log Time

??Upload Doc

??Client Email

??Add Task

??Run Report

?Ask AI

?? Recent ActivityAll Activity

Sarah Reynolds completed review of Harrington 1040

2 min ago

Coastal Ventures uploaded 4 bank statements via portal

18 min ago

Invoice #2025-0392 — $8,200 marked overdue

1 hr ago

AI Assistant drafted engagement letter for River Capital

2 hrs ago

Marco Patel flagged payroll discrepancy — Meridian Steel

3 hrs ago

Search clients…

Client	Type	Revenue YTD	Last Contact	Health	Status
HF Harrington Family Trust harrington@family.com	HNW Individual	$42,800	Apr 10	?????	Active
MS Meridian Steel LLC finance@meridiansteel.com	Mid-Market Corp	$89,200	Apr 12	?????	Active
CV Coastal Ventures Inc. cfo@coastalventures.io	Real Estate LLC	$31,500	Mar 28	?????	At Risk
RC River Capital Partners ops@rivercapital.com	Partnership	$124,000	Apr 14	?????	Active

Active Portals

Client	Last Login	Documents	Requests	Status
Loading clients...

'

?? Harrington Family Trust

??

Harrington_1040_2024.pdf

Tax Return · Apr 10

2.4 MB

??

Trust_Schedule_K1_2024.xlsx

Financials · Apr 8

840 KB

??

Engagement_Letter_2025.docx

Contract · Signed Feb 3

120 KB

?? Meridian Steel LLC

??

Meridian_1120_2024.pdf

Corp Return · Draft

3.2 MB

??

Q1_BookkeepingReport.xlsx

Financials · In Progress

1.1 MB

?? Pending RequestsSend Reminders

Request	Client	Due	Items	Status
W2s, 1099s & Investment Stmt	Harrington Family	Mar 31	7/9 received	Partial
Bank Statements Q1 2025	Meridian Steel	Apr 18	3/3 received	Complete
Corporate Docs & K1s	Coastal Ventures	Apr 1	0/6 received	Overdue

All Tasks

My Tasks

Overdue

Templates

Not Started

8

Gather source documents

Coastal Ventures · Corp Return

Apr 20

TK

Payroll reconciliation

Wallace & Birch · Q1

Apr 25

JL

In Progress

12

Prepare 1040 workpapers

Harrington Family · Tax 2024

87% complete

Apr 15 !

SR

Q1 GL review & adjustments

Meridian Steel

Apr 22

JL

In Review

6

Partner sign-off on 1040

Harrington Family · Final

Apr 15

MR

Complete

47

Client data request sent

Coastal Ventures

? Apr 11

??

? 4

28

Active Engagements

??

$892K

Total Engagement Value

?

? 2

8

Completed This Month

02:34:17

Harrington Family Trust

Tax Preparation · Partner Review

BILLING RATE

$385/hr

?? Time Entries

Team Member	Client	Hours	Rate	Amount	Billable
Sarah Reynolds	Harrington Family	2.5	$385	$962.50	Yes
Jake Liu	Meridian Steel	4.0	$175	$700.00	Yes

$241,800

Collected MTD

$42,200

Outstanding

$24,600

Overdue

?? Invoice History

Invoice #	Client	Amount	Due	Status
#2025-0398	River Capital Partners	$18,500	Apr 26	Sent
#2025-0392	Meridian Steel LLC	$8,200	Apr 14	Overdue
#2025-0371	Coastal Ventures	$6,800	Mar 15	Paid

??

P&L Summary

Monthly and YTD revenue, COGS, and net income breakdown

?

Utilization Report

Billable vs. non-billable hours by team member and period

??

Client Profitability

Revenue, cost, and margin by client and service line

??

WIP & AR Aging

Work-in-progress and accounts receivable by age buckets

??

Deadline Tracker

All upcoming and overdue filings across all client matters

??

Realization Rate

Billed vs. worked hours efficiency by engagement type

????? Team Overview

SR

Sarah Reynolds · Senior CPA

7 active engagements

92%

JL

Jake Liu · Staff Accountant

4 active engagements

67%

TK

Tasha Kim · Tax Associate

5 active engagements

81%

? Active Automations

??

Invoice Overdue Reminder

Send email reminder 3, 7, 14 days after due date

Running

??

New Client Onboarding

Auto-create folders, tasks, and engagement letter

Running

??

Engagement Letter Drafting

Auto-generate customized engagement letters from client profile and service scope.

AI Powered

??

Document Analysis

Extract key figures, flag anomalies, and summarize financial statements from PDFs.

AI Powered

??

Smart Organizers

Intelligently generate client request lists based on prior-year returns.

AI Powered

?

Tax Research Assistant

Query IRS publications, Rev Procs, and PLRs in plain language.

Beta

??

Client Communication

Draft professional client emails and follow-ups from brief prompts.

AI Powered

??

Anomaly Detection

Scan GL accounts for outliers and duplicate entries flagged for review.

Beta

? Apex AI AssistantOnline

Hello Marcus! I'm your Apex AI assistant. What would you like to tackle today?

Draft an engagement letter for River Capital Partners for audit preparation.

I've pulled River Capital Partners' profile. Here's a draft engagement letter for their 2025 Audit Preparation engagement. Fee estimate: $18,500–$22,000. Shall I finalize and send for e-signature?

??

Secure

Security Status

Last scan: 2 hrs ago

??

6

Active Users

??

MFA On

2FA Enforcement

??

98.9%

Uptime — 30 days

Connected

??

QuickBooks Online

Connected

??

Microsoft 365

Connected

??

DocuSign

Connected

??

Stripe Payments

Connected

Available

??

Xero

Not Connected

?

Zapier

Not Connected

??

Slack

Not Connected

??

Google Drive

Not Connected

Good morning, Marcus

Client Relationships

Client Portal

Document Vault

Requests & Organizers

Tasks & Workflow

Engagement Management

Time & Billing

Payments & Invoicing

Reports & Analytics

Team & Capacity

Workflow Automation

AI Tools

Admin & Security

Integrations

Sign In

Good morning, Marcus

Client Relationships

Client Portal

Document Vault

Requests & Organizers

Tasks & Workflow

Engagement Management

Time & Billing

Payments & Invoicing

Reports & Analytics

Team & Capacity

Workflow Automation

AI Tools

Admin & Security

Integrations